Board Assistant (f/m/d)

Médecins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide. The headquarter of the German section is in Berlin. Here, you will work with over 300 employees in various departments every day to support people in need. Our organisational culture is based on diversity, progress, and open and respectful cooperation. We evaluate incoming applications solely on the basis of professional qualifications and consider them regardless of age, gender identity, sexual orientation, disability, religion, or belief system.

BE PART OF THE TEAM

The Board Assistant ensures the effective and efficient functioning of the Board of MSF-Germany by providing secretarial and content support to all Board members and especially the President in their work and roles in different Board positions as well as for Board working groups.

YOU WILL

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks:

Provide comprehensive administrative and content-related support to the President, all Board members, and Board working groups by coordinating daily operational tasks, managing correspondence, organizing agendas, meetings, and travel arrangements, and facilitating workflows to ensure the effective execution of governance roles and priorities
Coordinate and maintain efficient information flow between the Board, the General Director, and national and international MSF stakeholders, to safeguard institutional memory and documentation
Ensure effective preparation, organization, and follow-up of Board meetings, retreats, conferences, and related events, including accurate recording of decisions and actions
Facilitate MSF Germany’s representation and participation in international MSF events and conferences, fostering collaboration across the movement
Support the organization and execution of the General Assembly and other key associative events in cooperation with the Association Coordination Officer
Collaborate closely with the Association Coordination Officer and the General Director’s office, ensuring smooth coordination of cross-functional and associative activities
Act as a key point of contact for Board members and external stakeholders, managing communication, inquiries, and relationships to strengthen governance processes
Administrative support for the annual audit

YOU HAVE

The following professional qualifications and personal qualities are important to us:

2 years of professional experience in office organisation and administration or a similar function
Vocational training in the administrative sector or comparable degree, or equivalent professional experience
Experience in the preparation of meetings including minute writing
Excellent communications skills in both English and German (C1 level)
Confident use of MS Office or comparable IT application skills
Basic knowledge of international humanitarian work and current affairs
Flexibility with regards to working hours and willingness to work on weekends every 6-8 weeks (Board meetings) as well as evenings

OUR OFFER

Hard facts

From 3.382€ to max. 4.279€ starting salary (for full-time employment) + 13th monthly salary
30 days holiday plus days off on 24. and 31.12.

Life Balance

Flexible working hours and part-time models
Mobile working with presence in our office depending on work requirements incl. technical equipment
Work from another European country for up to 6 weeks a year
Sabbatical

Nice to have

Office: kitchens, fruit/snacks, drinks, modern equipment
Job ticket or Deutschlandticket subsidy
Urban Sports Membership
Bicycle cellar
and much more

Trainings

Choice of various further training opportunities
Access to e-learning platforms
Offers/topic weeks on mental health, well-being and EDI
Coaching

Does that sound good? Then become part of our team. We look forward to receiving your application.