Information & Document Manager (f/m/d)

Médecins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide. The headquarter of the German section is in Berlin. Here, you will work with over 300 employees in various departments every day to support people in need. Our organisational culture is based on diversity, progress, and open and respectful cooperation. We evaluate incoming applications solely on the basis of professional qualifications and consider them regardless of age, gender identity, sexual orientation, disability, religion, or belief system.

BE PART OF THE TEAM

We are redesigning how information is managed across the organisation to make daily work simpler, clearer and more reliable. This is a hands-on role for someone who can independently assess document-management problems, develop practical solutions and carry agreed improvements through to implementation across shared-drive and SharePoint-based information. You will report to the Head of Advisory Unit for Information and Knowledge Management.

YOU WILL

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks:

Design and implement document lifecycle practices, from classification through retention and disposal
Build and maintain SharePoint structures, access controls and governance arrangements
Lead the assessment and organisation of documents across the organisation
Plan and carry out large-scale clean-up, reorganisation and migration of legacy information
Turn operational and compliance requirements into practical document controls
Apply data protection and information security requirements to document handling and migration
Use Microsoft 365 tools, scripting and automation to reduce manual document handling
Work directly with teams across MSF to resolve shared information-management challenges

YOU HAVE

The following professional qualifications and personal qualities are important to us:

A track record of turning unmanaged, ad hoc information into structured, searchable environments
Hands-on experience configuring SharePoint and Microsoft 365 for document management
Experience using scripting, automation or other practical tools to solve information problems
Direct experience cleaning, reorganising or migrating high volumes of files
Experience applying document lifecycle and retention requirements in practice
Working knowledge of data protection, information security and compliance principles
Ability to work independently, make sound practical decisions and escalate matters requiring formal approval
Proficiency in English

OUR OFFER

Hard facts

From 4.350€ to max. 5.503€ starting salary (for full-time employment) + 13th monthly salary
30 days holiday plus days off on 24. and 31.12.

Life Balance

Flexible working hours and part-time models
Mobile working with presence in our office depending on work requirements incl. technical equipment
Work from another European country for up to 6 weeks a year
Sabbatical

Nice to have

Office: kitchens, fruit/snacks, drinks, modern equipment
Job ticket or Deutschlandticket subsidy
Urban Sports Membership
Bicycle cellar
and much more

Trainings

Choice of various further training opportunities
Access to e-learning platforms
Offers/topic weeks on mental health, well-being and EDI
Coaching

Does that sound good? Then become part of our team. We look forward to receiving your application.

​​Information & Document Manager​ (f/m/d)